Senior Admin Support (Records Management)

Arlington, VA
Full Time
Manager/Supervisor
Senior Admin Support (Records Management)
Arlington, VA
Paid Holidays, sick leave and vacation.

Benefits Offered: Medical, Dental, Vision, Life, STD, LTD & 401k plans
Employment Status: Full-Time

GENERAL SUMMARY
Education: College degree required in business or information management and/or related certifications
Experience:
  • At least 10 total years of related work experience
  • At least 5 years of records management experience, including Freedom of Information Act information management
BASIC SKILLS/REQUIREMENTS:   
  • Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
  • Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.
  • Possess strong organizational and customer service skills.
  • U. S. Citizenship.        
  • Ability to obtain and retain a “SECRET” security clearance.
  • Strong computer skills (database, word processing, and data entry skills).
  • Excellent written and verbal communication skills.
  • Commitment to innovative and quality customer service.
  • Physical ability to move large number of files and/or file boxes.
  • Ability to provide on-site technical support, troubleshooting issues with AV equipment during events.
  • Ability to manage multiple tasks, prioritize work, and meet deadlines.
  • Ability to identify and resolve complex problems.
  • Experience in creating and implementing records management policies, procedures, and retention schedules.
  • Experience evaluating program effectiveness and recommending improvements.
  • Experience providing training and technical assistance to staff.
  • Experience with Records Management; Records Management training, or certificate, preferred.
  • Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures.
POSITION SUMMARY: The U.S. Trade and Development Agency (USTDA) supports the development of overseas infrastructure projects that advance the shared strategic interests of the United States and its overseas partners. These projects offer opportunities for the export of trusted U.S. solutions, including technology, goods, and services that support U.S. jobs. This opportunity provides program and administrative support services, primarily in support of, but not limited to, the Agency’s records management program, from origination of the records through their eventual disposition and disposal.

Duties include            
  • Maintain USTDA’s Central Agency Files (CAF).
  • Inventory and organize documents in an electronic database for storage on the agency’s shared directory or intranet for easy reference.
  • Provide assistance to agency staff on the identification of CAF documents for incorporation into the database.
  • Serve as primary Point of Contact (POC) for records management, to include
  • receiving official Agency documents (administrative or programmatic) from the USTDA staff to initiate creation of new files, develop the file structure (content), scan, label, organize the material, circulate files, establish filing procedures, take inventory, control access, ensure quality control, and that proper file retention policies are followed.
  • Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files.
  • Serve as USTDA’s technical expert (Records Custodian) and primary POC to interact with the National Archives and Records Administration (NARA) to ensure that the Agency’s disposition, transfer, and archiving of electronic records are compliant with NARA policies and requirements.
  • Serve as lead for assisting the Agency in the establishment of records schedules for electronic records and email to ensure identification, disposition, and transfer of records meet NARA requirements.
  • Inventory, organize, and schedule the transfer of Agency records for storage or archiving on an annual basis.
  • Provide Records Management information to all incoming Agency staff.
  • Conduct an onboard records briefing and complete employee records certification of records briefing and Records Management Exit Interviews before staff offboard on the management/transition/storage of email and official Agency records. 
  • Support Freedom of Information Act (“FOIA”) Program.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADC Management Services Inc. is an Equal Opportunity Employer
 
Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*