Senior Space Management Advisor

Washington, DC
Full Time
Senior Manager/Supervisor
***NOW HIRING***
Senior Space Management Advisor (SSMA)
Washington, DC

Salary: $125,000 to $145,000

Paid Holidays, sick leave and vacation.

Benefits Offered: Medical, Dental, Vision, Life, STD, LTD & 401k plans

Employment Status: Full-Time

GENERAL SUMMARY

POSITION SUMMARY: The SSMA serves as a SEC space management adviser and provides expert technical advice, guidance, and assistance to the OBO Integrated Workplace Management System (IWMS) Program Manager on matters dealing with space utilization.  The SSMA duties include coordinating and integrating the planning, programming, scheduling, and management of resources for SEC space management. 
Education & Experience
  • Bachelor’s Degree or Higher
  • 10 years’ experience in Integrated Workplace Management Systems, Space Management, Space Projects, and Team Oversight.
BASIC SKILLS/REQUIREMENTS:   
  • Expert knowledge and ability to perform all roles utilizing the SEC’s IWMS space management software (currently ARCHIBUS v25). 
  • Expert knowledge of commercial and government office space planning, including GSA space assignment policy and BOMA space standards
  • Expert knowledge of AutoCAD (latest version being used at SEC) to efficiently use and manipulate drawings.
  • Working knowledge in developing programs using AutoLISP to automate AutoCAD routines.
  • Excellent presentation, communication and interpersonal skills - both in person and via email, phone and other means of communication. Must possess the ability to conduct professional engagements with decision makers, customers, and other stakeholders.
  • Excellent attention to detail.
  • Ability to multi-task and respond in quick time frames.
  • Ability to work both independently and as part of a team.
  • Strong organizational skills.
  • Ability to work in a fast-paced, deadline driven environment, self-motivated, able to work well individually and perform as a team player.
  • Maintain professional internal and external relationships that meet SEC core values.
  • Proactively establish and maintain effective working team relationships.
  • Demonstrate ability to interact and cooperate with all employees.
  • Adheres to all SEC policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
  • Proficient in Microsoft Office software - Word, Excel, Power Point & Outlook.
  • Working knowledge of Excel Visual Basic Programming.
  • Ability to read and understand construction documents and blueprints.
  • Ability to understand and apply OSHA and ADA requirements, and all building and safety codes.
  • Ability to learn new planning, drawing, design, and specification software.
Duties include           
IMWS Management
      • Serves as an IWMS administrator, including but not limited to duties such as user management, handling system access requests, security auditing, database management, troubleshooting system issues using data event logs, etc.
      • Responsible for accurate personnel, occupancy, and space data in the IWMS. Serves as the primary Point of Contact (POC) for issuing and processing the space data call process. Ensures reports from other sources such as Office of Human Resources (OHR) are processed in the IWMS.
      • Primary POC responsible for coordinating with the OIT IWMS support team for enhancements, upgrades, help desk tickets, etc.
      • Manages and updates the record drawings (XRef files in IWMS) for all SEC space and drawing templates using AutoCAD software.
Space Management
      • Develops a combination of reports, meetings, personnel inspections and other appropriate means and documentation for Space Management.
      • Develops evaluations of requests for space assignments, determines the necessity for and urgency of requests, analyzes personnel and equipment needs, and determines space assignment and maximum utilization, possible reassignment, rearrangement, etc.
      • Performs space walk-through audits.
      • Conducts reviews of all SEC space assignments to verify effective space utilization and identify the requirements and opportunities for changes.
      • Coordinates with other OBO/SEC personnel and external vendors/contractors to ensure space documentation and data is accurate, conforms to SEC design/software standards, and updates with most current information.
      • Documents work and data flow processes using Visio.
Space Projects
      • Serves as the project point of contact for questions, comments, inquiries, and requests regarding space assignments.
      • Develops space/seating scenarios for restacks, reorganizations, moves, or space efficiency projects.
      • Consults with key personnel on concerns and recommendations and communicates management's direction to the designers.  Participates with a multi-disciplinary team to develop and design floor plans, layouts, workflow charts, etc., and coordinate work operations with space assignment.
      • Assists with analysis and evaluation of such data as location, square footage, floor load capacity, facilities, anticipated usage, etc., and compiles reports and data
      • Reviews requests, project plans, layouts, and construction requirements, analyzes space allowance criteria, personnel strengths and levels, organizational structure, office equipment and telephone needs, and special facilities, considers what personnel and equipment are needed, and recommends the most logical approach to accomplish the action.
Team Oversight and Administrative
      • Responsible for verifying accuracy of all completed projects for both self and SMA(s), and for monthly staff data reporting.
      • It is expected the SSMA will attend ten top-management meetings monthly as required.
      • Attends on- and off-site meetings, as needed.
      • Supervises and reviews work performed by the SMA
      • Does not take any actions that could commit Government funds
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADC Management Services Inc. is an Equal Opportunity Employer
 
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