Admin Support (Information Specialist)

Arlington, VA
Full Time
Mid Level
***NOW HIRING***
Admin Support (Information Specialist)
Arlington, VA
Paid Holidays, sick leave and vacation.

Benefits Offered: Medical, Dental, Vision, Life, STD, LTD & 401k plans
Employment Status: Full-Time

GENERAL SUMMARY
Education: College degree in business or information management and/or related certifications preferred
Experience:
  • At least 5 years of administrative management or relevant work experience
BASIC SKILLS/REQUIREMENTS:   
  • Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
  • Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.
  • Possess strong organizational and customer service skills.
  • U. S. Citizenship.        
  • Ability to obtain and retain a “SECRET” security clearance.
  • Proficient in the use of a variety of IT programs, databases, and computerized systems.
  • Excellent written and verbal communication skills.
  • Commitment to innovative and quality customer service.
  • Physical ability to move a large number of files and/or file boxes.
  • Experience with federal travel regulations.
  • Experience with other administrative services like office management, building and facilities management, human resources, and/or security.
  • Ability to manage multiple tasks, prioritize work, and meet deadlines.
  • Ability to identify and resolve complex problems.
  • Experience in information and records management.
POSITION SUMMARY: The U.S. Trade and Development Agency (USTDA) supports the development of overseas infrastructure projects that advance the shared strategic interests of the United States and its overseas partners. These projects offer opportunities for the export of trusted U.S. solutions, including technology, goods, and services that support U.S. jobs. This opportunity provides program and administrative support services, primarily in support of, but not limited to, the Agency’s records management program, from origination of the records through their eventual disposition and disposal.

Duties include            
  • Evaluate program effectiveness and recommend improvements.
  • Provide training and technical assistance to staff.
  • Setup conference, board, and training rooms.
  • Provide on-site technical support, troubleshoot issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access.
  • Receive public inquiries about the Agency and its mission via the USTDA website, phone, and/or email and routes as appropriate.
  • Process internal and external requests for project or Agency reports. Track checkout of project reports.
  • Provide agency-wide daily personnel status notification.
  • Provide general administrative management support to USTDA operations and program staff.
  • Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests.
  • Reviews grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agency’s website.
  • Assist the Office of Administration with staff onboard and offboard, including, but not limited to, setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering.
  • Support Freedom of Information Act (“FOIA”) Program.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADC Management Services Inc. is an Equal Opportunity Employer
 
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